Executive Assistant

We are recruiting for an experienced and reliable Executive Assistant, an excellent multi-tasker to work closely with and support our board (CEO & COO). The role will require you to work closely with the senior leadership team in a varied and exciting position playing a key role in helping organise everything from diary management to events management in a timely and consistent manner.

 

Key Responsibilities & Duties  

  • Diary and Email Management for the CEO and COO
  • Events planning (including visiting and liaising with venues)
  • Managing and filing the CEO and COO’s expenses on a regular basis
  • Arranging, facilitating and attending leadership team meetings as well as minute taking where required
  • Booking and arranging travel, transport and accommodation (where applicable)
  • Preparing reports, typing / compiling presentations
  • Liaising with the wider CAE business, suppliers and customers with regards to meetings and queries
  • Maintain a strong working relationship with other relevant departments, including HR, Sales, IT etc
  • Management of the Watford HQ Reception, including the management of the receptionist and including support, delegation and deputization in cases of absence
  • General administration support, including the collation and preparation of presentations, proposals and contracts using Word, Excel and PowerPoint.
  • Supporting colleagues with strategic initiatives, contributing to company success.

 

 

 

Knowledge & Experience

Required

  • Previous experience as a PA, Executive Assistant or similar position
  • Excellent ability to prioritise and pre-empt requirements by being proactive
  • Exceptional organisational skills
  • Ability to work under pressure
  • Touch typing experience
  • A high level of attention to detail and accuracy
  • Excellent communication skills

 

 

Qualifications & Training

Required

  • A high level of competency with the Microsoft Office suite (Outlook, PowerPoint, Word, Excel)
  • Ability to write shorthand

 

Desired

  • Educated to A-Level standard, or equivalent
  • Project Management Certification(s)
CAE Recruitment
CAE Recruitment
jobs@thisiscae.com